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Productivity Through Emails And Other Ideas, Rather Than Meetings

Posted by Brian Spence on Feb 14, 2018 8:00:00 AM

Productivity, Career AdviceIn most companies, meetings are likely a regular occurrence. While meetings are sometimes essential to the success of your company, unfortunately, they can also cut back on your company's productivity and profit. According to a "The Muse" article, a reoccurring meeting of mid-level managers at one company cost the company $15 million a year. While not every company is going to lose that much money annually because of meetings, they can still harm productivity and profit. Luckily, there are at least three things you can do to reduce the amount of time people within your company spend in meetings.

Email Instead

While not every meeting can be replaced with an email, often an email can serve the same purpose as a meeting without taking people away from their usual work. The Muse article provides an outline for sending out an email rather than holding a meeting.

Even when you do need to schedule a meeting, sending an email prior to the meeting can resolve some of the things you need to discuss and get people thinking about the other items prior to the meeting, helping to reduce it's length.

Decide Who Needs to Be There

Often meetings include more people than really need to attend. This may lead to longer, drawn-out discussions as well as frustrated employees. Before a meeting, decide who really needs to be there. Maybe the department heads can attend and then send out an email to those under them.

At times, it might even be helpful to split a meeting. Maybe one group of people need to discuss a specific thing while another group would benefit from a discussion on a different issue. Rather than having everyone attend the same meeting, split into groups.

Create an Agenda

It is easy to get off-topic during a meeting. To keep the group on-topic, make a list of items that are going to be discussed in the meeting. If the conversation goes off-topic, bring the discussion back to the issues that need to be addressed. As mentioned earlier, sending out a list of topics that will be discussed in the meeting might be helpful.

If you would like to learn more about this and related topics, visit the Productivity and Career Advice sections of our blog.


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