In most companies, meetings are likely a regular occurrence. While meetings are sometimes essential to the success of your company, unfortunately, they can also cut back on your company's productivity and profit. According to a "The Muse" article, a reoccurring meeting of mid-level managers at one company cost the company $15 million a year. While not every company is going to lose that much money annually because of meetings, they can still harm productivity and profit. Luckily, there are at least three things you can do to reduce the amount of time people within your company spend in meetings.
While not every meeting can be replaced with an email, often an email can serve the same purpose as a meeting without taking people away from their usual work. The Muse article provides an outline for sending out an email rather than holding a meeting.
Even when you do need to schedule a meeting, sending an email prior to the meeting can resolve some of the things you need to discuss and get people thinking about the other items prior to the meeting, helping to reduce it's length.
Decide Who Needs to Be There
Often meetings include more people than really need to attend. This may lead to longer, drawn-out discussions as well as frustrated employees. Before a meeting, decide who really needs to be there. Maybe the department heads can attend and then send out an email to those under them.
At times, it might even be helpful to split a meeting. Maybe one group of people need to discuss a specific thing while another group would benefit from a discussion on a different issue. Rather than having everyone attend the same meeting, split into groups.
Create an Agenda
It is easy to get off-topic during a meeting. To keep the group on-topic, make a list of items that are going to be discussed in the meeting. If the conversation goes off-topic, bring the discussion back to the issues that need to be addressed. As mentioned earlier, sending out a list of topics that will be discussed in the meeting might be helpful.
- Career Suicide: Are You That Annoying Co-Worker?
- Tips on How to Slack-Off While Maintaining Productivity
- Boost Your Productivity: Five Tips You Probably Haven't Considered
- Career Advice - Building Your Reputation
- Are You Getting Fired? How to Improve Your Job Performance and Succeed
- Inability to Differentiate Pressure From Stress Can Harm Your Career
- Even Bad Decisions Offer Lessons That Lead to Business Success
- Get Timely Emails Without Losing Professionalism
- 3 Ways to Stop Creating Problems in Your Mind